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Beginning June 30, UM System’s information technology department will conduct daily sweeps of all university mailboxes for emails older than five years in the inbox or sent items folders. This email clean-up is outlined in Email Management Policy 12006 and is essential to ensure that sensitive and important data in email accounts remain secure.
Emails older than five years in inbox or sent items folders will be moved into the deleted items folder. These items will then be kept in the deleted items folder for an additional 30 days. After an email is in the deleted items folder for 30 days, it will be permanently deleted.
Begin to prepare for this change now to avoid losing emails you need to keep. For many this means managing your inbox by:
Contact your IT help desk for technical assistance.