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The UM System Information Technology Security team is working diligently to keep university information safe. You can help by being aware of the information you share through email or other IT tools and not sharing personal or protected information unless it is intentional, authorized and encrypted. To provide an extra safeguard for protecting the university’s sensitive information, UM System is implementing a new Data Loss Prevention (DLP) technology. The technology will be turned on at each campus on Thursday, Sept. 30.
If you send an unencrypted email message containing sensitive information to someone outside the university and do not manually encrypt it first, the DLP tool will detect the data, encrypt the message and notify you. If you store sensitive information in files on SharePoint, Teams or OneDrive, the DLP tool will detect it and send you an email notice. The ability to use the “Anyone with the link” option will be disabled. You will still be able to store and access the files with sensitive information, but your ability to share will be limited to the UM System domain only.
Although the new DLP technology provides an extra line of data security, you are still obligated to follow university information security policies and share information responsibly. Failure to follow such policies may result in appropriate disciplinary actions.
You can visit the UM System Data Loss Prevention page and the S&T Information Technology Security Awareness page to learn more. For questions regarding DLP, please email email@example.com.