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Departments with confidential or sensitive documents that are not records, or that are beyond their retention period, may either dispose of those records themselves in a method that makes record recognition impossible, or send the records to the Records Center in Columbia for disposal. Records sent to the Records Center should be placed in boxes no larger than a standard copy paper box. Boxes must have lids and be securely taped for transport.
Please secure the top and bottom of boxes with tape. Each box sent to the Records Center for destruction must have a green “Records Destruction Label” (UM 176A) attached to the top of the box. If your department needs green paper, please contact S&T’s print services at 341-4264 or email@example.com.
Any boxes received at the Records Center with the “Records Destruction Label” attached will be disposed of. Make sure you have the authority to dispose records. If there is any doubt about disposing records, contact records staff for clarification at firstname.lastname@example.org.
Records that are not of a confidential or sensitive nature may be disposed of by means of regularly established departmental practices for handling recyclable or waste paper.
To have your documents picked up for disposal, please do one of the following:
- Bring them to S&T’s mail room in G-7 Campus Support Facility
- Call the mail room at 341-4448 to schedule pickup
- Place the box with the green label in your building’s mail area.