Visiting scholars and their sponsors should follow these steps when coming to campus. Visiting scholars are defined as any short- or long-term research scholar such as post-doc research fellows, research associates and student interns. Each visiting scholar will have a faculty or department sponsor who is responsible for ensuring the steps in this visiting scholar process are followed.

Visiting Scholar Process

1. All visiting scholars must complete the first page of the Visiting Scholar Request Form and provide contact information for themselves and anyone else who may be traveling with them.
2. This form must be sent to the sponsoring department for review and approval. If approved, Student Health Services will give specific guidance to the scholar and anyone traveling with them.
3. Visiting scholars must be prepared to self-quarantine for up to 14 days before beginning work on campus. This form must be sent to the sponsoring department for review and approval. If approved, Student Health Services will give specific guidance to the scholar and anyone traveling with them.
4. At this time, visitors to campus are discouraged. Anyone traveling with the scholar who wishes to visit campus MUST be pre-approved under the campus Visitor Process.
5. If a visiting scholar or anyone residing with them becomes ill, please email covid@mst.edu or call 573-341-4902.

Sponsor Responsibilities

1. As a visiting scholar sponsor, you need to know from where your scholar is traveling and assist them in travel arrangements and accommodations for up to a 14-day self-quarantine with guidance from Student Health Services, per CDC recommendations.
2. Visiting scholars must complete the Visiting Scholar Request Form, return it to the faculty sponsor for completion of page 2, which then must be submitted to the department chair or director for approval.
3. Once approved, the sponsoring department must email the form to covid@mst.edu at any time, but no later than 30 days prior to the scholar’s planned arrival to Rolla. The scholar will be given more detailed guidance from Student Health Services, per CDC recommendations.
4. You will be asked to provide your visiting scholar with the information in the Stop the Spread document.
5. If a visiting scholar or anyone residing with them becomes ill, please email covid@mst.edu or call 573-341-4902.
6. If you have additional COVID-19-related questions, please direct them to covid@mst.edu.

Download the Visiting Scholars Guidelines and the Visiting Scholar Request Form. Find additional information on university and personal travel in the Travel Guidance section of coronavirus.mst.edu.