Note pay procedures for Nov. 11

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On November 11, 2019

Please use the following as a guide for processing employee pay during campus closure at 2 p.m. today (Monday, Nov. 11). The full closure period is from 2 p.m. to 11:59 p.m. Pay procedures are based on HR-217.

Administrative Leave Pay (ADH) – Non-Exempt Employees

  • Employees previously scheduled to be out during the full closure period must use appropriate accrued leave to cover the absence.
  • All benefit-eligible employees affected by the closure are entitled to ADH for the number of hours they were regularly scheduled to work during the closure period. ADH is only intended to make the employee whole for the hours they were scheduled to work.
  • These ADH hours do NOT count towards the total hours worked for overtime calculations.
  • Entry into Time and Labor
    • Time reporter should record the appropriate quantity of ADH on their timesheet.

Administrative Leave Pay (AVM) – Exempt employees

  • Employees previously scheduled to be out during the full closure period must use appropriate accrued leave to cover the absence.
  • All benefit eligible-employees affected by the closure are entitled to AVM for the number of hours they were regularly scheduled to work during the closure period. AVM is only intended to make the employee whole for the hours they were scheduled to work.
  • Entry into Time and Labor
    • Time reporter should record the appropriate quantity of AVM on their timesheet.

Business Interruption Pay (BIH)

  • Any benefit eligible employee deemed situationally critical and required to work by their administrative superior during the closure period is entitled to premium pay on any hours worked during the closure period.
  • Entry into Time and Labor
    • Time reporter must enter punches for the time worked, coded as REG (straight time).
    • If a work shift is split between time worked during the closure and outside the closure, the time worked should be entered on separate rows for BIH to be applied correctly.
  • Time keeper or time approver or time reporter must select BUSINTER (for the business interruption .5 premium) in the Rule Element 2 box on the same row where the time work is recorded.
  • Hours workedduring the closure DO count in the total hours worked for overtime calculations.
  • If hours worked during the closure period do not result in the employees’ full schedule for the day, the remaining hours would be coded as ADH, not to exceed their scheduled hours during the closure period.

Non-benefit eligible employees

  • These employees only receive straight time pay (REG)for hours worked during the closure period.
  • These employees are not entitled to administrative leave pay.

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On November 11, 2019. Posted in Announcements