Please use the following as a guide for processing employee pay during campus closure at 2 p.m. today (Friday, Feb. 15). Pay procedures are based on HR-217.
Administrative Leave Pay (ADH) – Non-Exempt Employees
- Employees previously scheduled to be out during the full closure must use appropriate accrued leave to cover the absence. This includes employees who opted to take off today and use leave time.
- All benefit-eligible employees affected by the closure for Feb. 15 are eligible for ADH for the number of hours they were regularly scheduled to work after noon.
- These ADH hours do NOT count towards the total hours worked for overtime calculations.
- Entry into Time & Labor
- Time Reporter should record the appropriate quantity of ADH on their timesheet.
Administrative Leave Pay (AVM) – Exempt employees
- Employees previously scheduled to be out during the full closure must use appropriate accrued leave to cover the absence.
- All benefit-eligible employees affected by the closure for Feb. 15 are eligible for AVM for the number of hours they were regularly scheduled to work.
- Entry into Time & Labor
- Time Reporter should record the appropriate quantity of AVM on their timesheet.
Business Interruption Pay (BIH)
- Any benefit eligible employee deemed situationally critical and required to work by their administrative superior on Feb. 15 during the closure is eligible for premium pay on any hours worked.
- Entry into Time & Labor
- Time Reporter must enter punches for the time worked, coded as REG (straight time)
- Time Keeper or Time Approver must select BIH (for the .5 premium) in the Rule Element 2 box on the same row where the time work is recorded.
- Hours worked during the closure do count in the total hours worked for overtime calculations.
- If hours worked during the closure do not result in the employees’ full schedule for the day, the remaining hours would be coded as ADH, not to exceed their scheduled hours.
Non-benefit-eligible employees
- These employees only receive straight time pay (REG) for hours worked during the closure.
- These employees are not eligible for Administrative Leave Pay.